<p>Robert Half is recruiting an experienced Litigation Legal Secretary for the San Jose office (mostly remote!/telecommute hybrid 3x/wk!) of its regional law firm client. This position supports four attorneys.</p><p><br></p><p>The qualifications for the position are the following:</p><p>• 3+ years of experience as a legal secretary supporting busy litigators;</p><p>• Experience assisting in labor & employment litigation and public entity clientele is a plus, but not required;</p><p>• Preparation of varied pleadings including discovery, law and motion matters, writs, appellate pleadings and briefs;</p><p>• Significant filing in state and federal courts at both the trial (Superior Courts for state cases and District Courts for federal cases) and the appellate level; and</p><p>• Command of federal and state rules of court and local court rules and procedures.</p><p><br></p><p>The base salary is $85,000 – 105,000+/yr., DOE, and the benefits offered are generous. 37.5 hour work week. For confidential consideration, please email resume to Jon Lucchese, VP - Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>We are looking for an experienced and detail-oriented Legal Secretary/Paralegal to join our team in San Francisco, California. </p><p><br></p><p>Responsibilities:</p><p>• Prepare legal documents such as pleadings, motions, and discovery materials with precision and attention to detail.</p><p>• Organize and maintain case files, ensuring all documents are properly cataloged and accessible.</p><p>• Conduct electronic court filings efficiently and ensure compliance with applicable court rules.</p><p><br></p>
<p>Are you a highly organized and professional <strong>Legal Secretary</strong> with a passion for supporting legal teams and driving operational excellence? Our client, a <strong>well-established and reputable firm in San Francisco</strong>, is seeking a skilled legal professional to join their team on a <strong>contract-to-hire</strong> basis. This position offers a unique opportunity to work with top-tier attorneys while advancing your legal career in a collaborative and dynamic environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, proofread, and format legal documents, correspondence, and memos with accuracy and attention to detail.</li><li>Manage attorneys’ calendars, including scheduling meetings, depositions, court appearances, and deadlines.</li><li>File legal documents in state and federal courts, including e-filing when necessary.</li><li>Coordinate communications between attorneys, clients, and court personnel.</li><li>Organize and maintain physical and electronic filing systems, ensuring all legal documents and records are up-to-date.</li><li>Handle administrative tasks such as answering calls, processing expenses, and managing incoming correspondence.</li><li>Monitor deadlines and maintain efficient workflow for the team.</li></ul>
<p>Our client, a successful mid-sized law firm with offices all over the nation, is seeking a Legal Secretary in their Boston, MA office. </p><p><br></p><p><strong>Location: </strong>Boston, MA</p><p><strong>Role: </strong>Legal Secretary / Assistant</p><p><strong>Salary: </strong>$65k - $75k (DOE) </p><p><strong>Schedule:</strong> In-Office with 1 hour for lunch</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Handling the preparation and processing of outgoing certified mail, subpoenas, and related legal documents.</li><li>Composing and formatting professional correspondence, legal briefs, and documentation.</li><li>Coordinating the scheduling of depositions with relevant stakeholders.</li><li>Facilitating and managing travel arrangements for attorneys and legal team members.</li><li>Recording and overseeing time entry to ensure accurate tracking of billable hours.</li><li>Maintaining and organizing the calendar for meetings, deadlines, hearings, and events.</li><li>Executing electronic filing of motions, pleadings, and other court submissions.</li><li>Maintaining and categorizing discovery materials to ensure accessibility and organization.</li><li>Supporting trial preparation, including assembling materials, briefing witnesses, and logistics planning.</li><li>Managing record processing and ensuring documents are filed and stored appropriately.</li><li>Reviewing and editing billing information for accuracy before submission.</li><li>Administering expense reports and reconciling related documentation.</li><li>Performing general office administration tasks to support daily operations.</li></ul>
<p>We are offering an exciting opportunity for a Legal Secretary to work with a firm that represents worker and labor unions located in Oakland, California. In this role, you will be tasked with managing legal documentation, collaborating with legal teams, and leveraging your litigation experience to support the firm's operations.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage and organize legal documentation to ensure accuracy and accessibility in the system</p><p><br></p><p>• Collaborate efficiently with legal teams to facilitate smooth operation</p><p><br></p><p>• Utilize your litigation experience to assist in case preparation and management</p><p><br></p><p>• Respond to inquiries related to legal proceedings and documentation</p><p><br></p><p>• Monitor client accounts and legal proceedings, taking action where necessary</p><p><br></p><p>• Ensure the accurate and efficient processing of legal documentation</p><p><br></p><p>• Maintain the integrity and confidentiality of all legal data and information</p>
<p>We are partnering with a top law firm with a national presence to find an experienced Legal Executive Assistant for their Minneapolis office. In this role, you will play a pivotal part in ensuring the smooth operations of a successful and growing corporate practice group.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li><strong>Practice Management:</strong> Support the day-to-day operations of the corporate practice group and ensuring smooth workflow and communication within the team.</li><li><strong>Client and Professional Relationships:</strong> Develop a strong understanding of the attorneys’ practice areas and client needs. Maintain professional relationships with clients, opposing counsel, courts, agencies, and professional organizations.</li><li><strong>Calendar Management:</strong> Organize and manage schedules for senior attorneys, ensuring efficient time management and prioritization.</li><li><strong>Travel Coordination:</strong> Arrange and oversee travel plans, including booking flights, accommodations, and preparing detailed itineraries.</li><li><strong>Billing Oversight:</strong> Handle pre-billing processes, monitor budgets, and resolve billing issues to maintain accuracy and efficiency.</li><li><strong>Team Coordination:</strong> Delegate tasks to the legal support team and act as a central point of communication for internal workflow.</li><li><strong>Meeting Preparation:</strong> Plan and organize internal meetings, including preparing materials and coordinating agendas.</li><li><strong>Administrative Support:</strong> Provide high-level administrative assistance to ensure seamless day-to-day operations of the practice group.</li></ul>
<p>We are looking for a skilled Legal Secretary to join our team on a contract basis in Fresno, California. The ideal candidate will bring a detail-oriented approach, strong organizational skills, and the ability to work independently while supporting attorneys and staff. This position offers an opportunity to contribute to a fast-paced legal environment while honing your administrative and legal expertise.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage complex schedules and calendars for multiple attorneys, ensuring accuracy and efficiency.</p><p>• Prepare and process legal pleadings, filings, and other documentation in compliance with court deadlines.</p><p>• Provide administrative support to attorneys and staff, including drafting correspondence and managing client communications.</p><p>• Utilize case management software and tools such as Aderant, CompuLaw, and Adobe Acrobat to maintain and organize case files.</p><p>• Handle billing functions and ensure proper documentation for client matters.</p><p>• Maintain client relationships by responding promptly to inquiries and providing updates on case progress.</p><p>• Manage document preparation and submission using systems like Automated City Register Information System (ACRIS).</p><p>• Collaborate with attorneys and other staff to ensure smooth workflows and timely completion of tasks.</p><p>• Support consumer electronics-related legal documentation and administrative needs.</p>
<p>Are you a proactive, detail-oriented professional looking to take your career to the next level? Robert Half is partnering with a dynamic organization in the Twin Cities area to find an experienced <strong>Executive Assistant</strong> for a fully on-site role. If you're adept at supporting senior executives, managing priorities, and serving as the backbone for high-level operations, this is the opportunity for you.</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><ul><li>Provide comprehensive executive-level administrative support to senior leaders, including calendar management, meeting coordination, and strategic prioritization of daily tasks.</li><li>Act as a liaison between executives and internal/external stakeholders, ensuring smooth communication flow and accurate messaging.</li><li>Prepare reports, presentations, and correspondence on behalf of executives with exceptional attention to detail.</li><li>Handle confidential information with discretion and professionalism.</li><li>Coordinate travel arrangements, expense reports, and logistics for executive-level meetings or events.</li><li>Manage office operations to ensure efficiency in day-to-day business practices.</li><li>Other duties as assigned to ensure the seamless functioning of senior leadership objectives.</li></ul>
<p>Robert Half is actively seeking an experienced Litigation Legal Secretary for a temporary opportunity with one of our esteemed clients. If you have 3-5 years of experience working in a litigation setting, are detail-oriented, and thrive in a dynamic legal environment, this could be the perfect role for you. This is an excellent opportunity to contribute your expertise while gaining valuable experience with a respected organization.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Prepare, format, and proofread legal documents, including pleadings, motions, and correspondence, ensuring accuracy and compliance with court and firm guidelines.</li><li>Coordinate filing of documents through e-filing platforms (e.g., PACER, CM/ECF) in both state and federal courts.</li><li>Maintain and organize case files, including electronic document management.</li><li>Schedule depositions, hearings, and meetings, as well as manage attorneys’ calendars.</li><li>Communicate with clients, opposing counsel, court personnel, and internal staff professionally and promptly.</li><li>Handle administrative tasks such as processing expenses, coordinating travel arrangements, and managing billing.</li><li>Assist with trial preparation activities, including preparing exhibits, binders, and witness materials.</li></ul>
<p>We’re partnering with a nationally recognized plaintiff-side litigation firm in San Francisco’s Jackson Square to identify an experienced Litigation Secretary to support two senior attorneys handling complex maritime and employment matters. This is a contract-to-hire role designed to assess long-term mutual fit, with direct-hire conversion anticipated after six months.The ideal candidate is a seasoned litigation support professional who can perform both traditional legal secretary tasks and more substantive, paralegal-level responsibilities. This is a great opportunity for someone who values long-term stability, enjoys working independently, and is seeking a role that offers remote flexibility and a supportive, family-oriented culture with exceptionally low turnover.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day litigation support to two busy trial attorneys handling plaintiff-side maritime and employment cases</li><li>Draft, format, and proofread legal documents including pleadings, motions, TOAs, TOCs, subpoenas, complaints, MSJs, and form interrogatories</li><li>Handle e-filing in California and federal courts</li><li>Maintain and update litigation calendars, including court deadlines, using Compulaw or a similar system</li><li>Assist with trial preparation, including exhibit organization and court coordination</li><li>Maintain and organize electronic case files in compliance with procedural rules</li><li>Communicate with court clerks, opposing counsel, and vendors</li><li>Research and interpret court rules as needed to ensure filings are compliant and timely</li></ul><p><br></p>
<p>Join one of downtown San Diego’s premier litigation firms as their next <strong>Legal Secretary</strong> and be part of a dynamic, tight-knit team that values excellence, collaboration—and office pups! 🐾</p><p>Robert Half is looking for a sharp, detail-oriented professional with <strong>3–5 years of litigation experience</strong>, particularly in <strong>e-filing, calendaring, and trial preparation</strong>. In this role, you'll work alongside some of the city's best attorneys on high-stakes cases, all while enjoying a positive work culture. <strong>This is a contract to hire position, and you must be local to San Diego!</strong></p><p><strong>What You'll Do:</strong></p><ul><li>Handle complex <strong>state and federal e-filings</strong></li><li>Maintain precise <strong>litigation calendars and deadlines</strong></li><li>Assist in high-level <strong>trial prep and case organization</strong></li><li>Be an essential part of a supportive legal team that knows how to win—and have fun</li></ul>
<p>Are you a skilled Legal Secretary/Junior Paralegal seeking a short-term opportunity to showcase your organizational and legal expertise? Our client, a boutique employment and business litigation firm in Hayward, CA, is looking for a motivated and detail-oriented professional to assist in successfully winding down business operations and closing out their final cases.</p><p><br></p><p>This temporary assignment offers a unique chance to contribute to the resolution of outstanding matters while gaining valuable experience in litigation and administrative processes. As a key team member during the firm’s transition, you will work closely with the legal team, tackling a variety of substantive and procedural tasks.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support attorneys in reviewing and organizing discovery documents, preparing responses, and managing deadlines.</li><li>File legal documents electronically in compliance with court requirements, ensuring accuracy and timeliness.</li><li>Assist in drafting motions and legal correspondence.</li><li>Provide professional and courteous communication with clients regarding case updates and other administrative matters.</li><li>Finalize case files to meet applicable requirements for completion and maintain an orderly process throughout the wind-down phase.</li></ul>
<p>We are offering an opportunity for a Sr. Legal Administrative Assistant in San Jose, California. In this role, you will be responsible for managing and coordinating work tasks within the department, serving as the primary point of contact for clients and staff, and handling a range of administrative duties. </p><p><br></p><p>Responsibilities</p><p>• Manage and filter daily communications with internal and external clients.</p><p>• Act as the first point of contact for clients and staff, answering telephone calls, taking messages, and directing calls as needed.</p><p>• Compose, proofread, and edit correspondence, presentations, and other documents.</p><p>• Coordinate and schedule travel reservations, both domestic and international.</p><p>• Prepare and submit expense reports, and reconcile credit card transactions.</p><p>• Manage multiple calendars to ensure meetings and appointments are scheduled accurately.</p><p>• Arrange and schedule internal and external meetings.</p><p>• Handle confidential information with discretion and diplomacy.</p><p>• Perform general office management tasks, such as handling inbound and outbound mail, ordering catering for meetings and events, ordering general office supplies, maintaining reception area, conference rooms and resource rooms, and liaising with building management for facility-related issues.</p><p>• Maintain files, both physical and electronic, ensuring that client-related documents and correspondence are filed correctly.</p>
<p>We are offering a permanent employment opportunity for a <strong><em>Legal Secretary</em></strong> for a law firm based in Honolulu, Hawaii. The <strong><em>Legal Secretary</em></strong> role involves a high level of organization, attention to detail, and interaction with clients and outside parties. As a <strong><em>Legal Secretary</em></strong>, you will handle a range of duties including proofreading and formatting legal documents, maintaining client files, coordinating meetings, and managing communication channels.</p><p><br></p><p>Responsibilities:</p><p>• Proofread, format, and process various legal documents, including court and government filings</p><p>• Ensure effective correspondence with clients and outside parties</p><p>• Manage and maintain computerized client files and calendars, including scheduling court and other deadlines, and organizing pleadings and other documents</p><p>• Coordinate meetings both internally and with outside parties</p><p>• Retrieve and post mail, as well as coordinate messenger and copying services</p><p>• Assist timekeepers occasionally in booking travel arrangements</p><p>• Receive and direct general telephone calls and emails</p><p>• Utilize various software including Microsoft Outlook, Word, Adobe Acrobat, Microsoft Teams, and Zoom for teleconference and videoconference setup</p><p>• Manage documents and cases using legal computer systems</p><p>• Develop new skills, especially computer-based skills, and maintain a detail-oriented communication level.</p>
We are looking for a skilled and highly organized Legal Secretary to join a respected law firm in Milwaukee, Wisconsin. This position offers an opportunity to provide critical administrative support to a top-performing attorney specializing in civil litigation, with an emphasis on insurance defense. The ideal candidate will have a proven track record in managing complex litigation tasks, meeting tight deadlines, and ensuring seamless coordination of legal processes.<br><br>Responsibilities:<br>• Deliver high-level legal administrative support to the firm’s leading attorney, ensuring efficiency in daily operations.<br>• Oversee the management of civil litigation cases, particularly those focused on insurance defense.<br>• Draft, edit, and format legal documents including pleadings, motions, discovery materials, and correspondence.<br>• Maintain and track litigation deadlines, scheduling hearings, depositions, court appearances, and arbitration sessions.<br>• Organize attorney schedules and ensure proper document retrieval and file management.<br>• Prepare for arbitration sessions by drafting exhibits and collaborating with arbitrators and opposing counsel.<br>• Execute e-filing tasks in both state and federal courts with accuracy and attention to detail.<br>• Facilitate communication with clients, witnesses, and court personnel to ensure smooth case progression.<br>• Perform administrative duties such as billing, expense tracking, and invoice processing.<br>• Support pre- and post-arbitration activities to ensure thorough preparation and follow-up.
<p>We are seeking a highly skilled and proactive <strong>Executive Assistant</strong> with <strong>3+ years of experience</strong> and advanced proficiency in <strong>Microsoft Suite</strong> (Teams, Outlook, Excel, Word, PowerPoint, etc.) to support senior leadership in <strong>Solana Beach, CA</strong>. If you are resourceful, tech-savvy, and thrive in a fast-paced, detail-rich environment, this could be the role for you.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, including scheduling meetings, calls, and travel arrangements.</li><li>Prepare high-level presentations, reports, and correspondence with strong attention to detail.</li><li>Serve as the first point of contact for executives; handle calls, emails, and inquiries professionally.</li><li>Plan and coordinate events, including logistics, materials preparation, and follow-ups.</li><li>Handle confidential information with a high level of trust and discretion.</li><li>Support executives with day-to-day administrative tasks, including setting priorities and anticipating needs.</li></ul>
<p><strong>Job Description</strong></p><p>As an Executive Assistant (EA), you play a crucial role in ensuring the seamless operations and efficiency of senior management at Robert Half. You will provide comprehensive administrative support to executive leadership, acting as a gatekeeper, coordinator, and problem-solver. Your responsibilities will be vital to empowering leadership to focus on strategic priorities by managing a wide array of logistical and operational tasks.</p><p><strong>Key Responsibilities</strong></p><p> </p><p><strong>Administrative Support</strong></p><ul><li>Manage the executive's daily calendar, including scheduling meetings, appointments, travel, and events while balancing competing priorities (Source: RH Acronym Guide.docx - EA).</li><li>Organize and prepare meeting materials, agendas, presentations, and reports, ensuring executives have all the necessary information to make informed decisions (Source: RH Acronym Guide.docx - EA).</li><li>Serve as the primary point of contact for internal and external communications, acting as a liaison between senior management and stakeholders (Source: RH Acronym Guide.docx - EA).</li><li>Monitor email correspondence, flagging critical messages and drafting replies as directed by the executive (Source: RH Acronym Guide.docx - EA).</li></ul><p><strong>Project Coordination</strong></p><ul><li>Assist in the coordination of cross-functional projects, working closely with teams to ensure deliverables align with the executive's strategic objectives (Source: RH Acronym Guide.docx - EPI).</li><li>Ensure project deadlines are met and support project tracking by preparing milestone updates and progress reports.</li></ul><p><strong>Travel and Event Management</strong></p><ul><li>Coordinate detailed travel arrangements, including flights, accommodations, itineraries, and expense reports (Source: RH Acronym Guide.docx - EA).</li><li>Assist in the organization of corporate events, meetings, and team-building activities, ensuring compliance with company standards and vision (Source: RH Acronym Guide.docx - EPI).</li></ul><p><strong>Confidentiality and Compliance</strong></p><ul><li>Maintain and safeguard sensitive executive, company, and client information with the utmost confidentiality and professionalism (Source: RH Acronym Guide.docx - Integrity).</li><li>Handle and process highly confidential documents in compliance with organizational policies and regulations, including ESG initiatives (Source: RH Acronym Guide.docx - ESG).</li></ul><p><strong>Process Improvement</strong></p><ul><li>Proactively identify opportunities to improve administrative processes, offering solutions to streamline workflows and enhance productivity (Source: RH Acronym Guide.docx - Innovation).</li><li>Leverage technology and tools to increase the efficiency of scheduling, communication, and coordination tasks.</li></ul><p><br></p><p><strong>What We Offer</strong></p><ul><li>A collaborative and inclusive workplace culture (Source: RH Acronym Guide.docx - Inclusion).</li><li>Opportunities to grow within the organization while working alongside a dedicated, innovative team (Source: RH Acronym Guide.docx - Innovation).</li><li>Competitive salary, robust benefits, and a commitment to work-life balance.</li></ul><p><br></p>
<p>We are seeking a detail-oriented and experienced Mid-Level Legal Secretary to join our dynamic legal team. The ideal candidate will be responsible for managing daily state and federal e-filings, preparing legal documents, and providing mentorship to support staff.</p><p>Primary Responsibilities:</p><ul><li>Daily State and Federal E-Filings: Manage and execute electronic filings for state and federal courts.</li><li>Document Preparation: Assemble pleadings, Tables of Authorities (TOAs), Tables of Contents (TOCs), and proofs of service.</li><li>Mentorship: Provide guidance and support to junior staff members, fostering a collaborative and productive work environment.</li></ul><p><br></p><p><br></p>
<p>We are partnering with an established litigation firm based in Beverly Hills looking for a skilled Legal Secretary to join their team. This is an onsite role and is contract-to-hire. They are seeking experienced candidates that are available to start immediately. </p><p><br></p><p>Responsibilities:</p><p>• Prepare, format, and proofread legal documents.</p><p>• Manage litigation calendars, including tracking deadlines and scheduling court appearances.</p><p>• Handle state and federal e-filing.</p><p>• Utilize iManage and ProLaw for case management and document management.</p><p>• Coordinate with attorneys and clients to facilitate timely billing and document submissions.</p><p>• Support a 2:1 litigation desk.</p><p><br></p><p>It interested, please send your resume directly to morgan.alessini@roberthald[dotcom] with the subject line "Litigation Legal Secretary". </p>
<p>A top Sacramento firm is seeking a litigation secretary to join their team. This role is integral to this firm's function and will require a keen attention to detail and a strong commitment to client service.</p><p><br></p><p>Responsibilities:</p><p>• Manage a busy desk in a fast-paced, detail oriented environment</p><p>• Demonstrate a deep commitment to client service</p><p>• Maintain accurate customer credit records</p><p>• Process customer credit applications accurately and efficiently</p><p>• Show high proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and document management systems</p><p>• Learn and adapt to other software systems that support a busy and document intensive litigation practice</p><p>• Produce a high-quality work product with impeccable proofreading and attention to detail</p><p>• Exhibit substantial litigation experience, preferably in construction litigation</p><p>• Show advanced proficiency in calendar management and billing functions</p><p>• Demonstrate an understanding and experience in e-Filing and trial preparation.</p>
We are looking for a detail-oriented and highly capable Executive Assistant to provide comprehensive support to senior leadership. This role requires exceptional organizational skills, the ability to manage complex schedules, and a proactive approach to handling a wide range of administrative responsibilities. Based in Palm Beach Gardens, Florida, the position offers an opportunity to work in a dynamic environment while maintaining the highest standards of confidentiality and professionalism.<br><br>Responsibilities:<br>• Oversee and coordinate the executive’s calendar, including scheduling meetings and organizing logistics across multiple time zones.<br>• Prepare detailed briefing materials, presentations, and agendas for various meetings and business trips.<br>• Arrange and manage complex travel itineraries, ensuring all details are accounted for.<br>• Support business development efforts by tracking key projects, deadlines, and follow-up tasks.<br>• Serve as a liaison with clients, vendors, investors, and internal teams to ensure smooth communication.<br>• Monitor and manage expenses, prepare financial reports, and handle other administrative tasks.<br>• Occasionally assist with personal errands and family-related arrangements as needed.<br>• Maintain strict confidentiality while handling sensitive information and documentation.
<p>A well-established San Jose law firm is offering an exciting opportunity for a Legal Assistant/Paralegal to join their busy team. The role primarily involves litigation procedures, calendar management, and document management. The firm offers competitive compensation, excellent benefits, and a collaborative work environment, with interesting clients and cases. </p><p><br></p><p>Responsibilities:</p><p>• Managing and organizing calendars efficiently</p><p>• Proficient use of Microsoft Office Suite for document formatting</p><p>• Ensuring clear and effective written and oral communication</p><p>• Upholding high standards of grammar and punctuation in all communications</p><p>• Proofreading documents and correspondence for accuracy</p><p>• Managing documents and utilizing e-discovery tools effectively</p><p>• Contributing positively to team settings and collaborations.</p>
<p>We are seeking a Legal Secretary to join our team in Vienna, Virginia. The role involves carrying out various secretarial tasks related to firm administrative tasks, processing new client requests, and maintaining accurate client records. This position is an integral part of our team, ensuring efficient and smooth day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Process new client/matter requests and maintain accurate client records.</p><p>• Handle court filings, including e-filing, under the supervision of attorneys.</p><p>• Perform word processing tasks, including drafting, revising, and finalizing client-related documents such as correspondence, memoranda, bills, timesheets, and project work.</p><p>• Maintain physical and electronic files.</p><p>• Calendar deadlines associated with federal and state rules of procedure.</p><p>• Coordinate travel arrangements and meetings, and properly receive clients/guests as requested.</p><p>• Answer attorneys’ phones and take messages, ensuring effective communication within the team.</p><p>• Compose correspondence for client-related matters and handle incoming and outgoing mail.</p><p>• Ensure the proper distribution, sending, filing, and handling of completed work.</p><p>• Use various litigation skills, such as calendar management, case management software, civil litigation experience, court filing, and drafting legal documents.</p>
<p>Legal Assistants directly support lawyers and may be required to supervise other legal staff, such as legal secretaries or file clerks. Legal Assistants should have computer and technical knowledge as well as strong analytical, communication and organizational skills.Some law firms prefer three to five years of legal experience in a law firm or other corporate legal department.</p><p><br></p><p>Your responsibilities in this role</p><p><br></p><p>- Electronically filing documents</p><p><br></p><p>- Cross-reference copied documents with originals to ensure accuracy</p><p><br></p><p>- Develop correspondence and memorandum</p><p><br></p><p>- Handle matter management and record keeping</p><p><br></p><p>- Prioritize legal research and investigative tasks, including obtaining information or documents from outside parties, as directed</p><p><br></p><p>- Photocopy/scan documents</p><p><br></p><p>- Maintain word processing, filing and faxing</p><p><br></p><p>- Gather documents and assemble data as directed by lawyers and paralegals</p><p><br></p><p>- Regulate computer database input and retrieval</p><p><br></p><p>- Analyze and retrieve electronic documents from a variety of court and agency web sites</p>
We are looking for an experienced Legal Secretary to join our team in Chicago, Illinois. This role requires a detail-oriented individual with a strong background in litigation support, document management, and e-filing in both state and federal courts. The ideal candidate will thrive in a fast-paced legal environment, supporting a team of attorneys across various legal specialties.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to a team of attorneys specializing in construction litigation, bankruptcy, labor and employment, and environmental law.<br>• Prepare, draft, and edit legal documents with a high degree of accuracy.<br>• Manage e-filing processes in state and federal courts, ensuring all deadlines are met.<br>• Organize and maintain case files, ensuring all documentation is current and accessible.<br>• Coordinate schedules and appointments, including court appearances and client meetings.<br>• Communicate effectively with attorneys and other legal professionals to ensure workflow efficiency.<br>• Handle time entry and billing processes for assigned attorneys.<br>• Assist with correspondence and other administrative tasks as needed.<br>• Adapt to the demands of a dynamic legal practice, including supporting attorneys with high expectations.<br>• Utilize strong organizational skills to manage multiple priorities simultaneously.
