8 results for Secretary

Legal Secretary (Law firm, Maternity Leave Coverage) The CompanyOur client is an international law firm and they are looking for a Legal Secretary to cover Maternity Leave for 6 months. The Role<ul><li>Provide secretarial and administrative support to a Partner and Associates</li><li>Draft correspondence and prepare documents in house-style format</li><li>Assist monthly billing process and calculation on a timely basis, ensure the expense and reimbursement posting is submitted on time</li><li>Perform conflict searches and complete all new client / matter opening processes</li><li>Assist with obtain and researching client information and data, and prepare presentation decks</li><li>Organize schedules and appointments, assist complex travel arrangement and accommodations or visas</li></ul> Your Profile<ul><li>Tertiary education in related discipline</li><li>Solid legal secretary experience in supporting Partners and Associates</li><li>Fluent in English, Cantonese and Mandarin</li><li>Excellent time management and ability to manage multi-tasks and meet tight deadlines in a fast paced environment</li><li>Proficient in MS Office applications and Chinese word processing</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013206573By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/R2lnaS5MZXVuZy44NjcxNC4xMDkxNUByaGloay5hcGxpdHJhay5jb20.gif">

PE Firm - Company Secretary (up to 35K) The CompanyOur client, a reputable private equity firm based in Hong Kong, is looking for a motivated and independent professional to join their team. Reporting to the General Counsel, this role will be responsible for company secretarial matters for the portfolio companies. The Role<ul><li>Manage company secretarial duties for Hong Kong and offshore private companies, ensuring full compliance with local and international regulations.</li><li>Prepare and draft board meeting minutes, resolutions, and various legal documents accurately and timely.</li><li>Maintain statutory filings and company records in accordance with the Companies Ordinance and relevant offshore jurisdictions.</li><li>Handle ad-hoc administrative tasks such as bank administration and support with client due diligence matters, including FATCA and CRS compliance.</li><li>Provide comprehensive administrative support to the Legal Department team, including processing expense and medical claims, travel arrangements, license renewals/applications, and payments.</li></ul> Your Profile<ul><li>Degree holder</li><li>About 3-5 years of experience in company secretarial or legal administrative roles.</li><li>Familiarity or willingness to learn about company secretarial practices in Hong Kong and offshore jurisdictions (BVI, Cayman Islands, etc.).</li><li>Strong organizational skills with attention to detail in preparing minutes, resolutions, and maintaining statutory records.</li><li>Ability to handle confidential information with discretion.</li><li>Good command of English and Chinese (Cantonese and/or Putonghua) is preferred.</li><li>Proficiency in MS Office applications.</li><li>Strong communication skills and a team-oriented mindset.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013219459By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjAwMDgxLjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">

Legal Assistant-Private Equity 60k The Company An international PE firm with a Global presense is seeking a Legal Assistant under its Legal team. This position works closely with the General Counsel in Hong Kong and Asia providing corporate secretarial functions as well as support to pre and post deal documents. The Role<ul><li>Participate in the KYC process, including completing forms, preparing structure charts, collecting and verifying documentation, notarizing, managing apostilles, and responding to inquiries from counterparties</li><li>Support the legal affairs team in managing and updating records and entity information for the different entities. Assist General and Transaction Counsel with merger clearance filings and other regulatory submissions</li><li>Coordinate with external counsel to gather signatures during deal processes and organize transaction documentation after closing transactions</li><li>Collaborate with the Compliance team to establish and maintain the Company's regulatory presence across Asia</li><li>Act as a dependable point of contact during Hong Kong business hours, ensuring seamless operations for legal affairs processes while U.S.-based teams are offline</li></ul> Your Profile<ul><li>Bachelor's degree or equivalent qualification required.</li><li>4-6 years' experience in a Legal Secretary or Legal Assistant Capacity</li><li>Proven ability to manage highly confidential and sensitive information with discretion and professionalism.</li><li>Excellent organizational skills combined with the flexibility to adapt to the ambiguity commonly associated with transactional work.</li><li>Skilled in managing and prioritizing multiple projects, maintaining high attention to detail, and demonstrating a strong sense of ownership with a proactive approach to execution and delivery.</li><li>Self-motivated individual with the confidence and initiative to make timely decisions on critical, time-sensitive matters.</li><li>Effective team player possessing strong interpersonal diplomacy, poise, and professionalism to collaborate seamlessly with external partners and internal personnel at all levels of the organization.</li><li>Proficiency in Microsoft Office tools, with skills in Excel and PowerPoint being an added advantage.</li><li>Exceptional written and verbal communication skills in both English and Chinese.</li><li></li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013196252By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/TWVsaXNzYS5MYXUuODIyMTguMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">

Personal Assistant (Financial Services) The CompanyOur client is a leading investment group in Hong Kong, and they are currently looking for a Personal Assistant to support the senior management. The Role* Provide full range of professional and high quality administrative and secretarial support on personal and family affairs for senior management and the family * Manage executives' calendars, including scheduling and coordinating appointments, meetings, and events * Handle itineraries, flight and hotel arrangements, visas and forex processing for the team * Coordinate and administer the logistics associated with the board meetings * Provide assistance on presentation materials preparation * Track business expenses and prepare expense reports * Assist in office administration duties Your Profile* Bachelor's degree holder * Minimum 5 years of experience in secretarial and/or administrative experience * Proficient in all aspects of Microsoft Office (especially Excel, PowerPoint and Outlook) * Detail-minded and works with a high degree of accuracy * Effective communication skills are key (written and verbal) * Fluent in spoken and written English, Cantonese and Mandarin Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference no: 67010-0013106637By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/TWljaGFlbC5MZWUuNTk3OTQuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">

Administrative Assistant- Private Equity 30k The CompanyA leading PE firm with a solid presence in Asia is seeking to hire an Administrative Assistant to join its Asia team. This position is responsible to provide high standard of administrative support whilst working alongside Office Manager/Executive Assistant to Relationship Managers The Role<ul><li>Book flights, accommodations and transportations for intensive schedule of business trips and roadshows</li><li>Process, consolidate and reconcile expenses in accordance with firm's expense policy</li><li>Assist with scheduling calls and meetings in multiple complex diaries across global time zones</li><li>Arrange materials printing and shipments for roadshows in timely manner</li><li>Coordinate and manage company events when required (i.e. external networking events and offsite)</li><li>Maintain cleanliness and tidiness of office/pantry</li><li>Order and maintain office/pantry supplies</li><li>Arrange breakfast and lunch ordering for meetings</li><li>Check postbox in daily basis</li><li>Respond to phone calls and emails in timely and professional manners</li><li>Assist with coordination with office contractor/vendors when required</li><li>Provide seamless absence cover for the team for Office Manager/Executive Assistant when required</li><li>Perform ad-hoc administrative support and general duties when required (i.e. scanning, photocopying, printing, binding documents, data entry and filing)</li></ul> Your Profile<ul><li>3 years of experience as an administrative assistant, preferably in Private Equity, Asset Management, Banks, Insurance and Finance related industries</li><li>Excellent team player with good organizational skills and the ability to work in fast-paced environment</li><li>Conscientious and able to demonstrate good levels of accuracy and strong attention to details</li><li>Fluent in English and Korean, Japanese and Cantonese is a plus</li><li>Excellent written and verbal communications skills are required</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook), previous experience of Salesforce will be ideal</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013204394By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/TWVsaXNzYS5MYXUuOTMzMDMuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">

A Leading Corporate Bank-Finance & Admin Assistant-Up to 25k The CompanyMy client is a leading corporate bank and they are looking for a Finance & Admin Assistnat to join the team. The RoleFinance & Operations Responsibilities<ul><li>Invoice Management: Receive and process invoices using SAP Concur, including entering details, uploading images, and allocating cost centers/GL codes. Collaborate with relevant departments for approvals, follow up on payment confirmations, maintain vendor invoice records, and keep the Invoice Log updated.</li><li>eClaims Support: Address staff eClaims issues (cash and corporate card), including filing, generating XML files, instructing the Processing Team for payments, and maintaining the Invoice Log.</li><li>Employee Bank Account Setup: Set up new bank account profiles for employees in the ESS system, maintain static data like monthly FX updates, refresh group limits, and generate monthly/quarterly reports for the Compliance and Finance Teams.</li><li>Vendor Liaison: Serve as the point of contact for external vendors regarding queries and follow-ups. This includes setting up new vendors with bank account details, establishing direct debits, arranging refunds, requesting and sending payment confirmations, and liaising with banks about transactions or autopay issues.</li><li>Third-Party Onboarding: Manage onboarding and offboarding for third-party procurement tasks related to BT and non-client matters. This involves requesting the KYC Team for name screenings, coordinating with the TMD Team to create business profiles in Avaloq, and completing all necessary onboarding assessment forms.</li><li>Data Gathering: Collect and generate data for the monthly claims expense report and carbon emissions report, covering taxi kilometers, paper usage, electricity, and water consumption.</li><li>DPS Signage Compliance: Update and maintain the DPS signage to comply with HKMA requirements.</li></ul> Corporate Services Support<ul><li>Office Management: Oversee general office cleaning, water plants daily at 8 AM, and coordinate quarterly carpet and water tank cleaning.</li><li>Guest Reception: Greet and check in/out guests.</li><li>Conference Room Oversight: Manage conference room reservations and ensure they are tidy.</li><li>Phone Support: Answer calls from the general line.</li><li>Courier and Mail Services: Arrange courier services and handle incoming and outgoing mail.</li><li>Event Management: Assist with organizing events, including monthly lunch gatherings and celebrations for Chinese New Year and Christmas, as well as other ad hoc events.</li><li>General Assistance: Provide support for any matters related to the responsibilities of the Finance & Operations team head.</li></ul> Your Profile<ul><li>Degree in accounting or finance from a good university</li><li>2 years relevant experience in Hong Kong</li><li>Good written and spoken English, fluent spoken Chinese</li><li>Sensitive of numeric, able to learn, passionate, and flexible personality is preferred</li><li>Team player with "can-do" & "willing to learn" attitude.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013199114By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QWxleC5MYXcuNjEwOTYuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">

Agency Administration Senior Officer/ Officer - up to 35k The Company My client (a well established life insurance) is looking for Two Senior Officer/ Officer. Both of them are new headcount. They are looking for someone with insurance sales support or administrative experiences. The Role * Conduct due diligence during the onboarding process of new agent applicants. * Assist in the development and maintenance of operational protocols for agents' contracting and licensing. * Contribute to projects within the Contracting & Benefits team. * Supervise and guide the operations staff in their daily tasks. * Prepare regular or special reports for management as needed to monitor the achievement of strategic objectives. * Address general correspondence and respond to inquiries from agents. Your Profile * At least 2-3 years' sales support or administration experience in life insurance industry * Independent with high flexibility * Able to work independently and under pressure * Strong communication, presentation and interpersonal skills * Good command of both written and spoken English and Chinese * PC literate in Word, Excel, PowerPoint and Chinese word-processing Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference Number: 67010-0013189503By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/S2ltYmVybHkuY2hhbi43NTE3Ny4xMDkxNUByaGloay5hcGxpdHJhay5jb20.gif">

Administrative Executive - up to 35k The CompanyAn established company in the insurance sector is seeking a detail-oriented and energetic Administrative Executive to provide comprehensive support to the agency management team. This role is ideal for someone who is proactive, organized, and enjoys working in a dynamic, people-focused environment. The Role<ul><li>As part of the agency management support team, you will be responsible for:</li></ul><ul><li>Providing secretarial and administrative support, including travel arrangements, calendar management, and document handling for Field Management</li><li>Acting as a liaison between management and agency teams to ensure smooth communication and workflow</li><li>Preparing regular reports and summaries for management review</li><li>Creating presentation materials for internal and external meetings</li><li>Assisting in the planning and execution of agency events and ad hoc projects</li></ul> Your ProfileWe are looking for someone who brings both professionalism and enthusiasm to the role:<ul><li>Minimum 3 years of experience in an administrative or executive support role</li><li>Strong communication and interpersonal skills, with a collaborative mindset</li><li>Excellent time management and coordination abilities</li><li>Organized, mature, and detail-minded with a proactive attitude</li><li>Comfortable working under pressure and meeting tight deadlines</li><li>Proficient in both written and spoken English and Chinese</li><li>Strong command of Microsoft Office applications (especially Word, Excel, and PowerPoint)</li></ul> Apply TodayTo apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013206519By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/S2ltYmVybHkuY2hhbi4xNTE5NC4xMDkxNUByaGloay5hcGxpdHJhay5jb20.gif">