Congratulations - you’ve scored yourself a pay rise!
As an employee, a salary increase can be a symbol of the contributions and value that you bring to your organisation. That said, navigating a salary increase can be tricky terrain - you might be unsure how to respond to the news, you might be unsure how to negotiate, or you might be unsure about the pay rise itself.
Knowing how to respond both professionally and strategically is critical to leveraging the opportunity effectively. If you’ve ever wondered, “how do you respond to a salary increase?”, this article is for you! Join us as we explore the tips, tricks and trusted templates that can maximise your response to a salary increase.
Considerations
The topic of salary attracts great depth of thought from employees and employers alike. With emotions often running high, it’s important that any dialogue with your employer remains considered, calm and professional.
Nicole Gorton, workplace expert and director at Robert Half believes that an employee’s conscious efforts should not stop at the pay rise itself. “Over time, many professionals have asked me, ‘how do you respond to a salary increase?’ It’s always a good sign that employees are attuned to the importance of these responses.” She says, “I firmly believe that one’s response goes a long way in optimising their opportunities now and in the future. It could absolutely make or break their negotiating power as well as possibilities for further salary increases.”
There are many factors to consider when responding to a salary increase (or an initial salary offer for that matter). Below is a guide for optimising your response:
Consider the offer
At Robert Half, we consult with many professionals asking, “how do you respond to a salary increase?” We firmly believe that before you can even draft a response, you must be clear on the details.
Regardless of whether you’re receiving a salary increase offer or, a salary offer for a new position, be sure to afford yourself time to reflect before providing a response. Instead of responding immediately, consider all of the components within the remuneration package including: salary, benefits, bonuses and superannuation.
Knowledge is power - you should only accept the offer or initiate negotiations after you have reviewed and digested all of the relevant information.
Related: How to ask about the salary in a job interview
Assess your market value
Visit our latest Salary Guide
Undertake your own research and consider how your salary offer fits in the context of the wider market.
The Robert Half Salary Guide offers comprehensive salary data and insights to help you determine whether your offer is within the market range for your experience and position level.
If the offer is below the market averages or, if you feel you are worth more, it’s important to justify this to your present or prospective employer.
Evidence-based data can provide valuable context for (a) determining the adequacy of the increase and (b) ongoing negotiations.
Related: How to discuss a salary hike with your manager
Express your gratitude
Start your response by expressing sincere thanks and appreciation for your salary increase. Acknowledge the organisation’s recognition of your hard work and contributions, and express your gratitude for the associated opportunities.
Acknowledging the salary increase in a positive and enthusiastic manner affirms your readiness to continue contributing to the organisation’s success.
While your employer (or future employer) may know that you are grateful, it’s always nice to highlight in writing how much the increase means to you.
Seek clarification
It’s pivotal that you completely understand the details of your offer. If you’ve received a letter of offer, be sure to read it carefully, taking note of the amount, the effective date, as well as any special conditions or additional responsibilities.
If any of these details are not made clear to you initially, or, if you are left with any other questions, seek clarification from your employer or HR representative. These details will go a long way in helping you to make an informed decision about your future.
Don’t be afraid to ask questions if needed!
Show commitment
Emphasising your commitment to maintaining high performance standards is crucial when responding to a salary increase.
Affirming that you have a plan around your ongoing performance will certainly help your company to feel justified in their decision to issue a salary increase. Make a point of including any plans for professional development or, specific contributions to the company’s success.
If you feel that your salary increase requires further discission or negotiations, it is still important to highlight your personal commitment to your work. This can be done by highlighting your achievements, outlining your professional growth and emphasising your future value.
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Keep it professional
Whether you want express gratitude for a salary increase or, invite further conversation around it, it’s important to be ever mindful of the manner in which you communicate.
A well-articulated email can be instrumental in proving that a pay rise is justified or, that your value actually surpasses your organisation’s offer.
Professionalism is key, so lean into being a thoughtful and respectful communicator. Focus on being confident yet concise, assertive but not aggressive.
Whether you are communicating in person or via email, remember that tone is paramount. Imagine a range of different scenarios (both positive and negative) and rehearse the interpersonal interactions to avoid being caught off guard. Similarly, be sure to proofread any emails before sending them so you can tweak your response accordingly.
Keep the tone of any interaction polite and positive and be sure to avoid the classic pitfalls that could jeopardise your chances of future success.
Related: How to justify a pay rise
What to avoid
If you’re wondering, “how do you respond to a salary increase?”, take some time to also consider the ways in which you should not respond.
Below are some of the top mistakes that people make when responding to a salary increase offer and/or further salary negotiations:
Not responding at all – it demonstrates a lack of enthusiasm and a lack of awareness regarding the salary change.
Reacting emotionally – while salary increases (and negotiations) can trigger an emotional reaction, don’t let these emotions dictate your response. Pause and proceed with thoughtful communication.
Forgetting manners – gratitude is golden.
Using ultimatums – it comes across as aggressive and jeopardises your opportunities.
Ignoring feedback – remember this is a two-way conversation that requires active listening.
Being too rigid – collaboration is key and negotiations are about give and take.
Being unprepared – it makes it difficult for you to make a compelling case.
Being rude in an attempt to be assertive – don’t burn your bridges.
Making it all about money – don’t imply that money is your sole motivator. Acknowledge the importance of opportunity and experience as well.
Related: How does inflation affect employees’ salaries?
Winning Templates
If you’re unsure about how to respond to a salary increase, our tried and tested email templates can get you started.
Below are two templates to help you tackle two common scenarios: Responding to a salary increase with thanks, and responding to a salary increase with an invitation for further dialogue.
Response A
Dear (manager name),
Thank you so much for the salary increase of (amount) that will take effect on (effective date). I am truly grateful for the opportunities you have afforded me during my time at (company name).
I sincerely appreciate your trust and confidence in me - I am honoured that I can continue contributing to the success of the company.
As a determined, hard-working individual, I am prepared to take on the additional responsibilities that come with this salary increase. Rest assured, I will endeavour to meet and exceed all expectations.
Thank you again for this opportunity. I look forward to this new chapter of mutual growth and development.
Sincerely,
(Your name)
Response B
Dear (manager name),
Thank you so much for your recent salary increase of (amount). I sincerely appreciate your trust and confidence in me - I am honoured that I can continue contributing to the success of the company.
After careful consideration I would like to request a higher salary of (proposed amount).
My research has shown that the average salary for comparable positions with my experience is around (market salary range). Therefore, I would like to propose an increase to the salary offer to (desired salary) to align with my skills, experience and the requirements of my role.
Please advise if you are available to discuss my salary and, whether there is any flexibility regarding the salary range.
Thank you for your time and consideration - I am truly grateful for all the opportunities you have afforded me during my time at (company name).
I look forward to hearing from you.
Sincerely,
(Your name)
Related: How to negotiate a higher salary offer via email (sample included)
Search jobs
One of the most popular queries we receive at Robert Half is, “how do you respond to a salary increase?” While many factors need to be considered when composing a response, it is essential that consideration and composure stay front of mind. It can’t be disputed that salary increases trigger a range of emotions but, it doesn’t mean they need to get in the way of career success.
By remaining polite and professional, you can articulate a powerful response that’s sure to get attention for all the right reasons.
Looking for advice on how to find a job or move your career forward? Check out Robert Half’s dedicated Career Advice Page
Find new opportunities faster with Robert Half’s dedicated Jobseeker page.
Frequently Asked Questions (FAQs)
How do you respond to a salary increase sample?
Make sure you understand the details of your offer; read it carefully and take note of any special conditions or additional responsibilities. If you're happy with the salary increase, then it's best to thank your employer for the raise and express appreciation for the recognition. Remember to emphasise your commitment to maintaining high performance standards.
For example:
"Thank you for the salary adjustment, I appreciate the recognition and continued support. I'm committed to continuing to add value to the team and the organisation."
What to say if a salary increase is not enough?
If you feel that the salary increase offered to you doesn't reflect your market value or the contributions you’ve made to the organisation, then it's important to respond professionally and raise your concerns constructively.
It may help to refer to Robert Half's latest Salary Guide to benchmark your compensation and support your case with relevant market data.
Here’s an example of how you could professionally raise the issue in conversation or email:
“Thank you for the salary review—I appreciate the consideration. After reviewing Robert Half’s latest Salary Guide and reflecting on my current responsibilities and recent achievements, I believe there may be a gap between my compensation and market benchmarks. I’d appreciate the opportunity to discuss this further and understand what factors were considered in the adjustment.”
How do you negotiate a higher salary after an offer?
If you’ve received a job offer but believe the salary doesn't reflect your market value, experience, or responsibilities, it’s perfectly acceptable to negotiate—provided you do so respectfully and professionally. Start by expressing enthusiasm for the role and appreciation for the offer. Then, present a clear, evidence-based case for a higher salary using recent market data (such as Robert Half’s Salary Guide) and examples of your qualifications or unique skills.
For example:
"Thank you for the offer—I'm excited about the opportunity and feel it's a great fit. Before finalising, I’d like to discuss the salary. Based on my experience and recent market data, is there room to adjust the offer to better reflect the value I can bring to the role?"
Being polite, confident, and well-prepared helps demonstrate your professionalism and can lead to a more competitive package.
Is it rude to ask for more salary after an offer?
No, it’s not rude to ask for more salary after receiving an offer, especially if you approach the conversation with professionalism and respect. Many employers expect candidates to negotiate and see it as a sign of confidence and self-awareness.
The key is to express genuine enthusiasm for the role, show appreciation for the offer, and support your request with evidence such as relevant experience, unique skills, or market salary data (like Robert Half’s Salary Guide). This helps position your request as thoughtful rather than demanding.
For example:
"I’m really excited about the opportunity and appreciate the offer. Before moving forward, would you be open to discussing the salary? Based on my background and current market benchmarks, I’d love to explore whether there’s flexibility in the package."
Handled professionally, salary discussions can strengthen mutual understanding and help ensure both parties feel confident moving forward.
