8 results for Senior Administrative Assistant in Columbus, OH

Sr. Administrative Assistant We are looking for a highly skilled Senior Administrative Assistant to join our team in the Dayton, OH area. This is a position will be starting out working part time hours (4-6 hours per day) and can grow into more hours as responsibilities increase. This Contract-to-long-term position offers the opportunity to support key operational tasks and contribute to the smooth functioning of the organization. The ideal candidate will bring exceptional organizational skills, attention to detail, and the ability to manage multiple priorities efficiently. Responsibilities:• Organize and maintain executive calendars, ensuring appointments, meetings, and deadlines are effectively scheduled.• Prepare and submit accurate expense reports in a timely manner.• Coordinate travel arrangements, including booking flights, accommodations, and transportation.• Assist with social media management tasks, such as developing processes and creating video content, if applicable.• Manage QuickBooks tasks, including paying bills and tracking expenses with precision.• Collaborate on budget processes to ensure accurate financial planning and monitoring.• Handle email communications, ensuring messages are prioritized and addressed appropriately.• Conduct computer-based research to support projects and decision-making.• Arrange and facilitate conference calls, ensuring effective communication among participants. Call 937.224.8326 for immediate consideration.

Administrative Assistant Are you an organized multitasker who thrives in a fast-paced environment? A company in South Dayton is looking for a motivated Administrative Assistant to support their operations. This position will play a key role in facilitating smooth day-to-day activities and ensuring exceptional professionalism in all client interactions. If you're detail-oriented with strong communication and organizational skills, this might be the role for you. <ol><li>Accurately handle business processes, data entry, and documentation within company systems while maintaining confidentiality and precision.</li><li>Serve as the first point of contact for incoming calls, answering inquiries, and directing calls to the appropriate party.</li><li>Welcome visitors and clients with a positive attitude and friendly demeanor, ensuring a positive first impression.</li><li>Coordinate and organize meetings, including setting up materials, arranging schedules, preparing agendas, and ensuring all participants are informed.</li><li>Provide direct administrative and operational assistance, including managing calendars, correspondences, and other unique requests.</li><li>Sort, distribute, and log incoming and outgoing mail accurately and efficiently.</li><li>Maintain supply inventory levels by ordering office supplies as needed and ensuring availability to support office operations.</li></ol> For immediate consideration, call 937.224.8326.

Executive Assistant We are seeking a detail-oriented and organized Executive Assistant to support senior executives in a fast-paced environment. The ideal candidate will have strong experience in managing contracts, possess a solid understanding of legal terminology, and excel in providing high-level administrative support. This role requires a proactive individual who can handle confidential information with discretion and effectively support the legal and contractual needs of the executive team. Key Responsibilities:<ul><li>Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, and correspondence.</li><li>Draft, review, and manage contracts, ensuring compliance with company policies and deadlines.</li><li>Monitor and track contract lifecycles, ensuring timely renewals, amendments, and terminations.</li><li>Assist with legal document preparation, including proofreading and editing agreements, contracts, and other legal correspondence.</li><li>Conduct research on legal terms, precedents, and other relevant topics as needed.</li><li>Serve as a liaison between the legal department, executives, and external stakeholders to manage communications regarding contracts and agreements.</li><li>Maintain and organize files for contracts, legal documents, and other confidential information.</li><li>Prioritize and manage multiple projects simultaneously while adhering to deadlines.</li><li>Coordinate with internal departments to ensure alignment and accuracy in legal documentation.</li><li>Provide support during negotiations by preparing meeting materials and summarizing action items and next steps</li></ul>For immediate consideration, call 937.224.8326.

Executive Assistant We are looking for a skilled and detail-oriented Executive Assistant to provide high-level administrative support to multiple directors within our organization. This Contract-to-permanent position is based in Dayton, Ohio. The ideal candidate will have a proactive approach to managing tasks, strong organizational abilities, and a talent for effective communication with diverse stakeholders. Responsibilities:• Provide comprehensive administrative support to three directors, including managing schedules, coordinating meetings, and handling correspondence.• Oversee the preparation and distribution of contracts and other critical documents, ensuring accuracy and timely delivery.• Communicate effectively with medical professionals and other stakeholders to support organizational objectives.• Assist with project coordination and manage administrative tasks to ensure smooth operations.• Prepare reports, presentations, and meeting materials using Microsoft Office tools and other software.• Maintain and update SharePoint sites and distribution lists as needed.• Facilitate conference calls, webinars, and virtual meetings using Cisco Webex and other platforms.• Handle multiple priorities effectively, demonstrating excellent organizational and problem-solving skills.• Uphold a high standard of confidentiality and professionalism when interacting with internal and external parties. For immediate consideration, call 937.224.8326.

Administrative Assistant We are looking for an organized and detail-oriented Administrative Assistant to join our team in Dayton, Ohio. This Contract position offers an excellent opportunity to showcase your administrative expertise while supporting various business operations. The ideal candidate will have a proven ability to manage schedules, handle correspondence, and maintain key documents with precision. Responsibilities:• Process and code invoices accurately and in a timely manner.• Answer and manage incoming calls, ensuring inquiries are directed appropriately.• Generate detailed reports to support decision-making and operational efficiency.• Draft and format correspondence, proposals, and other required documents with attention to detail.• Coordinate and schedule meetings, ensuring all logistical arrangements are handled.• Maintain and organize vendor files, purchase orders, and contracts.• Prepare and process expense reports with a high level of accuracy.• Support the management team by handling calendar scheduling and meeting preparations.• Oversee the creation and organization of proposals for business initiatives.• Provide general administrative support to ensure smooth daily operations. For immediate consideration, call 937.224.8326.

Administrative Assistant - Inspections We are looking for an experienced Administrative Assistant to join our client's team in Hilliard, Ohio, on a Contract-to-Permanent basis. In this role, you will provide essential support to the inspection and service departments, ensuring accurate record-keeping, efficient communication, and smooth daily operations. This position offers an excellent opportunity to work in a dynamic environment where attention to detail and organizational skills are highly valued. Responsibilities:• Manage accounts receivable, including monitoring overdue accounts and ensuring timely follow-up.• Maintain and update inspection records in the Falcon system, including opening tickets, creating new site entries, and preparing monthly work orders.• Handle incoming service and inspection calls, routing them appropriately to inspectors.• Order necessary materials and equipment for inspection teams.• Oversee billing and accrual processes for inspections, ensuring accuracy and timeliness.• Process payroll for inspectors by gathering and submitting timesheet information and verifying payroll reports.• Coordinate the distribution of inspections and service tasks to subcontractors as needed.• Assist the Service Manager with manpower scheduling for inspectors and trainees.• Attend bi-weekly inspection meetings, documenting key points and action items.• Manage daily updates to the Google calendar for inspectors and trainees, ensuring schedules are up-to-date.

Process Administrator: III (Senior) We are looking for an experienced Collection's Specialist to join our client's team in Columbus, Ohio. In this role, you will focus on managing customer accounts with delinquencies ranging from 30 to 89 days past due, ensuring effective resolution through communication and analysis. This is a long-term contract position, offering an excellent opportunity to apply your expertise in collections, account reconciliation, and negotiation. Responsibilities:• Oversee and manage delinquent accounts within the assigned portfolio, using outbound calls, letters, and third-party resources to address issues.• Assist customers with complex account reconciliations by reviewing payment and billing histories to ensure accuracy.• Analyze credit reports and other financial data to assess customer situations and recommend appropriate solutions.• Negotiate payment arrangements or other resolutions with customers and stakeholders to address delinquencies effectively.• Collaborate with internal teams and external representatives to resolve account issues and improve customer outcomes.• Process intricate loan and lease transactions, including capital market buy/sell activities and portfolio purchases.• Conduct due diligence and participate in special projects as required, ensuring thorough analysis and reporting.• Recommend courses of action such as modifications, defaults, or repossessions based on detailed evaluations of account status.

Executive Assistant We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Dayton, Ohio. This Contract position involves managing logistics for meetings and events, ensuring smooth coordination of multiple activities simultaneously. The ideal candidate will bring strong communication skills, a collaborative mindset, and the ability to thrive in a fast-paced, deadline-driven environment. Responsibilities:• Plan and oversee all logistics for meetings and events, ensuring seamless execution of multiple concurrent activities.• Communicate meeting details and updates effectively to participants, keeping them informed at every stage.• Review and manage hotel contracts, ensuring terms align with organizational needs and budget.• Coordinate travel and accommodation arrangements for participants, ensuring schedules align with event timelines.• Provide administrative support to program officers, addressing various tasks to enhance efficiency.• Collaborate with individuals from diverse backgrounds to achieve successful outcomes for meetings and events.• Generate reports and maintain accurate documentation for all event-related activities.• Utilize tools such as Outlook, Excel, and Word to manage schedules, correspondence, and event planning.• Handle calendar management and appointment scheduling to optimize time and resources. This position will be starting immediately, so call 937.224.8326 for consideration today.