666 results for Executive Assistant

Executive Assistant Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call (818) 703-8818 to schedule your interview. Responsibilities may include:• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf• Maintaining comprehensive and accurate records • Performing minor accounting duties • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary• Answering phone calls in a polite and professional manner• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters

Executive Assistant Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters

Executive Assistant About the Role:Robert Half is seeking a detail-oriented and highly organized Executive Assistant to support the daily operations of senior executives in a fast-paced environment. If you thrive in providing exceptional administrative support and are passionate about organization and efficiency, we encourage you to apply. This position is ideal for dedicated professionals looking for career growth opportunities within one of the most respected staffing agencies in the industry. Key Responsibilities:<ul><li>Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare and edit correspondence, presentations, and reports.</li><li>Act as the primary point of contact between executives and internal/external stakeholders.</li><li>Manage confidential and sensitive information with the highest level of discretion.</li><li>Coordinate office operations and assist with special projects as assigned.</li><li>Ensure alignment with company standards and Service Level Agreements (SLAs).</li><li>Utilize Salesforce.com for client and candidate relationship management.</li></ul>

Executive Assistant We are offering an exciting opportunity for an Executive Assistant in the industry, located in White Plains, New York, 10604, United States. The detail-oriented individual will be an integral part of our team, responsible for supporting a partner to the firm. The Executive Assistant will provide high-level administrative support to senior management within the law firm. This role is vital for ensuring seamless coordination of daily operations, confidential communication, and efficient management of executive schedules. The ideal candidate will possess exceptional organizational skills, discretion, and the ability to handle sensitive information with the utmost confidentiality. Responsibilities: Executive Support: Manage and maintain executive calendars, including scheduling meetings, court appearances, depositions, and travel arrangements (Source: RH Acronym Guide.docx). Draft, review, and prepare executive-level correspondence and legal documents with a focus on confidentiality. Serve as the executive liaison for internal teams and external clients, facilitating smooth communication processes (Source: RH Acronym Guide.docx). Confidential Information Management: Handle sensitive legal and case-related information with discretion and in compliance with firm policies (Source: ESG framework, RH Acronym Guide.docx). Ensure proper documentation and secure storage of confidential files, contracts, and agreements. Administrative Support Tasks: Coordinate logistics for internal and client-facing meetings, including preparing agendas, presentations, and meeting minutes (Source: RH Acronym Guide.docx). Monitor and manage incoming emails, phone calls, and other communications on behalf of the executives. Project Coordination: Assist in the development and tracking of case-related milestones and deadlines using enterprise tools. Support cross-functional collaboration by facilitating task prioritization through Enterprise Project Intake (EPI) workflows (Source: RH Acronym Guide.docx). Legal Research and Reporting: Conduct preliminary research on legal topics and compile reports for executive review. Track case progress and prepare updates and briefings for senior management discussions.

Executive Assistant Executive Assistant Excellent opportunity for a detail-oriented Executive Assistant (Executive Administrative Assistant) Robert Half is looking to permanent a detail oriented, highly-skilled Executive Assistant to maintain various administrative duties for the executive management team in a large, dynamic downtown law firm. How you will make an impact · Screening calls · Making travel and meeting arrangements · Preparing reports and financial data · Training and supervising other support staff and customer relations Please apply online or through our Robert Half app

Executive Assistant We are looking for a meticulous and resourceful Executive Assistant to deliver exceptional administrative support to our executive team in Bloomington, Minnesota. This role requires someone who thrives in a fast-paced environment, excels in multitasking, and demonstrates outstanding organizational and communication skills. Responsibilities: • Coordinate and maintain executive calendars, ensuring efficient scheduling and prioritization. • Organize travel arrangements, including booking flights, accommodations, and transportation. • Handle accurate and timely data entry tasks to support various administrative functions. • Prepare and edit documents, reports, and presentations for executive meetings. • Act as a liaison between executives and internal or external stakeholders to facilitate communication. • Monitor and respond to correspondence, including emails and phone calls, on behalf of executives. • Manage and maintain confidential files and records with utmost discretion. • Assist in planning and organizing corporate events or meetings. • Conduct research and compile information to support executive decision-making. • Ensure timely completion of administrative tasks and projects as assigned.

Executive Assistant Our Client a Global Consulting Firm located in Downtown Houston, TX is seeking an Executive Assistant. The Executive Assistant must have 4+ years experience supporting 3-4 C-Level Executives with complex calendar management, travel arrangements, correspondences, expense reports, and ad-hoc projects. The Executive Assistant must be proactive and have the ability to work independently. This is a direct hire role paying up to 80K plus bonus and benefits working a hybrid office/home schedule. Responsibilities:• Provide comprehensive administrative support to C-Level executives• Efficiently manage and coordinate executives' calendars• Handle travel arrangements meticulously for executives• Process expense reports timely and accurately• Manage correspondences and communications effectively• Undertake ad-hoc projects as required• Utilize Microsoft Office Suites and Concur for administrative tasks• Operate independently and proactively in managing tasks• Maintain a balance between office and home schedule

Executive Assistant We are looking for a highly organized and detail-oriented Executive Assistant to join a team onsite in Hatfield, Pennsylvania. This role is a Contract to permanent position, offering an excellent opportunity to support senior executives and oversee critical administrative functions. The ideal candidate will have extensive experience in calendar management, travel coordination, and expense reporting, along with a strong command of productivity tools. Responsibilities:• Manage and maintain executives' calendars, scheduling appointments, meetings, and conference calls efficiently.• Coordinate domestic and international travel arrangements, ensuring all details are handled seamlessly.• Prepare, process, and track expense reports using tools like NetSuite and Concur.• Act as the first point of contact at the front desk, providing detail-oriented and welcoming support to visitors and staff.• Handle correspondence, draft communications, and respond to inquiries on behalf of executives.• Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.• Utilize Microsoft Office Suite and Teams to create, edit, and share documents and presentations.• Support office operations by ordering supplies, handling mail, and assisting with special projects.• Maintain confidentiality in handling sensitive information and prioritize tasks effectively in a fast-paced environment.• Collaborate with other departments to ensure smooth communication and operational efficiency.

Executive Assistant We are seeking a highly organized and detail-oriented Executive Assistant to support senior leadership in a fast-paced professional environment. The ideal candidate will be proactive, resourceful, and able to handle a wide range of administrative and executive support tasks with professionalism and confidentiality.Key Responsibilities:<ul><li>Provide high-level administrative support to executive leadership</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare and edit correspondence, reports, presentations, and other documents</li><li>Handle confidential information with discretion</li><li>Assist with meeting preparation, including agendas, minutes, and follow-ups</li><li>Coordinate and manage internal and external communications on behalf of executives</li><li>Track deadlines, monitor action items, and follow through on tasks</li><li>Act as a liaison between executives and internal/external stakeholders</li><li>Support special projects and perform additional administrative tasks as needed</li></ul>

Executive Assistant Robert Half is seeking a skilled and highly organized Executive Assistant to support C-level executives at a prestigious consulting firm in Minneapolis, MN. This role is ideal for an experienced professional who thrives in a fast-paced environment, enjoys coordinating complex schedules, and has a proactive mindset. If you excel at managing executive-level responsibilities with discretion and professionalism, this could be the perfect opportunity for you!Responsibilities:<ul><li>Serve as the primary point of contact for internal and external communications on behalf of senior executives.</li><li>Proactively manage complex calendars, including scheduling meetings and appointments across multiple time zones.</li><li>Coordinate travel arrangements, including booking flights, hotels, and transportation, and preparing detailed itineraries.</li><li>Prepare executive-level documents, reports, presentations, and correspondence with a high degree of accuracy and attention to detail.</li><li>Handle sensitive and confidential information with discretion.</li><li>Plan and execute meetings, events, and off-site activities, including creating agendas and taking minutes as needed.</li><li>Collaborate with other departments to ensure seamless communication and task completion.</li><li>Provide general administrative support, including expense reports, supply orders, and other tasks as required.</li></ul>

Executive Assistant We are looking for an experienced Executive Assistant to join our team in Columbus, Ohio for a non profit organization. This is a Contract to permanent position, offering an excellent opportunity to support senior executives in a fast-paced environment. The ideal candidate will have a strong background in administrative support and a proven ability to manage multiple priorities effectively. Responsibilities:• Provide comprehensive administrative support to senior executives, including managing schedules, meetings, and correspondence.• Coordinate and organize virtual meetings using platforms such as Cisco Webex.• Manage expense reports and travel arrangements through systems like Concur.• Maintain and update CRM systems to ensure accurate and timely information.• Oversee timekeeping processes using tools like Kronos to ensure compliance and accuracy.• Schedule and coordinate conference calls, ensuring proper preparation and follow-ups.• Handle calendar management tasks, including scheduling, rescheduling, and conflict resolution.• Draft, review, and manage correspondence on behalf of executives with attention to detail.• Assist in preparing reports, presentations, and other documents as needed.• Serve as a point of contact for internal and external communications, ensuring prompt and thorough responses.

Executive Assistant Key Responsibilities:<ul><li>Manage executive calendars, schedule meetings, and organize events</li><li>Prepare and edit correspondence, reports, presentations, and other documents</li><li>Coordinate travel arrangements and itineraries</li><li>Screen and prioritize incoming communications</li><li>Attend meetings, take minutes, and track action items as needed</li><li>Maintain confidentiality of sensitive information and handle it with discretion</li><li>Liaise with internal departments and external stakeholders on behalf of executives</li><li>Support special projects and perform other administrative duties as assigned</li></ul>

Executive Assistant Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Calendaring/calendar management· Schedule meetings and conference calls· Composing and screening correspondence· Travel arrangements (air, ground, hotel accommodations)· Preparing and/or editing presentations or meeting material· Answer/screen calls · Intermediate to advance proficiency in Microsoft Excel, Outlook, PowerPoint, and Word

Executive Assistant We are looking for a highly organized and proactive Executive Assistant to join our team in Columbia, South Carolina. In this Contract-to-permanent position, you will play a pivotal role in ensuring the smooth operation of executive-level tasks and communications. This opportunity is ideal for someone who thrives in a fast-paced environment and excels in managing both administrative and strategic responsibilities. Responsibilities: • Manage and maintain executive calendars, ensuring all appointments, meetings, and deadlines are prioritized and scheduled efficiently. • Coordinate and book comprehensive travel arrangements, including flights, accommodations, and itineraries. • Organize and facilitate conference calls and virtual meetings using tools such as Cisco Webex. • Prepare, review, and distribute correspondence, reports, and presentations with a high level of accuracy. • Serve as the primary point of contact for internal and external communications on behalf of executives. • Utilize CRM systems to track and manage client interactions and follow-ups. • Oversee expense reporting and reconciliation through platforms like Concur. • Provide support in organizing events, meetings, and conferences, ensuring all logistics are handled seamlessly. • Collaborate with other departments to streamline administrative processes and ensure alignment with organizational goals. • Maintain confidentiality and professionalism in handling sensitive information.

Executive Assistant We are offering an exciting opportunity for an Executive Assistant in the professional services industry based in Sacramento, California. As an Executive Assistant, your main focus will be to provide support to the CEO, ensuring smooth operations and efficient management of tasks. This role involves a variety of responsibilities, including the use of Concur and CRM systems. Responsibilities:• Effectively utilize Concur for various administrative tasks• Manage CRM systems to keep track of client relationships and communications• Organize and maintain the CEO's calendar, scheduling appointments and meetings as required• Assist in the preparation of reports and presentations, ensuring accuracy and timeliness• Act as the first point of contact for the CEO, handling inquiries and requests when necessary• Oversee administrative procedures and processes, initiating improvements where needed• Maintain confidential information, ensuring it is secured and properly handled• Participate in the planning and organization of company events and meetings• Support other departments with various administrative tasks as needed• Keep up-to-date with the latest trends and developments in the agriculture industry to assist in strategic planning

Executive Assistant We're looking to hire a detail oriented Executive Assistant for our growing client. The Executive Administrative Assistant serves as a strategic business partner to the Chief Executive Officer, their leadership team, and all internal and external stakeholders. The Executive Assistant will assist with client presentations, identifying and implementing process improvements and researching, analyzing and presenting best practice improvements. Duties and Responsibilities:· Support executives by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating communications.· Manages the executive’s high volume of email traffic, maintain calendar of appointments and book travel as needed· Prepares agendas and minutes in relation to crucial meetings.· Completes expense reports and approves timecards for the executive’s direct reports.· Assists with corporate meetings and events.· Communicates effectively with all levels of the organization and external stakeholders.· Provides direct administrative support as needed, including scheduling appointments, meetings, and events; booking detailed travel itineraries; maintaining file systems; incoming and outgoing mailing and shipping packages.· Manage office supplies, equipment, and inventory, ensuring adequate stock levels and overseeing procurement processes.· Coordinate office logistics such as facility maintenance, vendor relationships, and workspace organization to support a productive and comfortable work environment.

Sr. Executive Assistant We are looking for a highly skilled and organized Sr. Executive Assistant to join our team on a contract basis in Bridgewater, New Jersey. In this role, you will provide comprehensive administrative support to senior executives, including managing complex schedules, coordinating travel, and preparing critical presentations. This position offers an opportunity to work in a fast-paced healthcare environment while supporting the President and other senior leaders during downtime. Responsibilities: • Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings and appointments. • Organize and prepare materials for board meetings, including PowerPoint presentations and other documentation. • Arrange domestic and international travel, including flights, accommodations, and itineraries. • Facilitate effective communication by handling correspondence and coordinating conference calls. • Provide administrative support to the President and senior managers, especially during periods of downtime. • Collaborate with internal teams to ensure timely completion of tasks and alignment with organizational goals. • Handle confidential information with the utmost discretion and professionalism. • Assist in managing email communications and prioritizing tasks for executives. • Coordinate logistics for events, meetings, and presentations as required.

Executive Assistant We are offering an exciting opportunity for an Executive Assistant to join our team in the Financial Services industry, located in Dallas, Texas. In this role, you will provide high-level executive support to several C-level executives, handling a variety of administrative tasks, and interacting with senior partners, clients, and colleagues. Responsibilities: • Organize and manage active calendars for multiple partners and senior bankers• Coordinate both domestic and international travel itineraries and agendas • Conduct word-processing and desktop publishing tasks utilizing Microsoft suite and other software• Compile and reconcile expense reports for assigned bankers adhering to company policy• Update and maintain the CRM database with accurate contact information, call notes, and distribution lists• Exercise discretion in dealing with confidential information and sensitive materials• Coordinate internal and external meetings, dinners, and events, including contract negotiation with venues• Manage and screen phone lines for bankers, maintaining a detail-oriented image for all clients and colleagues• Assist with the integration of new banking team members• Develop and maintain excellent relationships with external clients and internal partners• Manage office supplies and inventory• Welcome and direct visitors to the office• Perform general clerical duties, such as photocopying, faxing, and filing.

Executive Assistant We are currently looking for a qualified Executive Assistant to assist our clients frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion.The ideal candidate should possess a Bachelor's Degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeed in this role.

Executive Assistant We are looking for a highly organized and proactive Executive Assistant to join our team in Irvine, California. This is a Contract-to-ongoing position, offering a flexible work schedule with Fridays off and the opportunity to transition into a long-term role. As an Executive Assistant, you will play a pivotal role in supporting senior leadership and ensuring the smooth operation of administrative functions. Responsibilities: • Provide comprehensive administrative support to senior executives, including calendar management and correspondence. • Coordinate and schedule meetings, conference calls, and events to ensure seamless execution. • Manage travel arrangements, including booking flights, accommodations, and transportation. • Utilize tools such as Concur, CRM systems, and QuickBooks to oversee expense reporting and data management. • Prepare and edit documents, presentations, and reports with a high level of accuracy. • Maintain effective communication with internal and external stakeholders. • Handle confidential information with discretion and professionalism. • Assist in the organization and execution of team events, including annual trips and celebrations. • Ensure timely completion of tasks and follow-up actions to support business objectives. • Provide additional support as needed to ensure the success of the executive team.

Executive Assistant Job Title: Executive Assistant Job Description:We are in search of a highly organized and experienced Executive Assistant to support our C-level executives. The role requires managing calendars, planning and coordinating corporate events, assisting with some HR responsibilities, and handling queries from multiple shareholders.Responsibilities:<ul><li>Organizing and managing executive schedules, ensuring their calendars are efficiently managed and updated.</li><li>Planning, coordinating, and overseeing all corporate events.</li><li>Assisting human resources with recruitment efforts, employee communication, and other related activities.</li><li>Acting as the point of contact between executives and internal/external clients.</li><li>Responding promptly to shareholder inquiries, preparing necessary communications or documentation.</li><li>Preparing business reports and presentations for the executive team.</li><li>Handling confidential information and maintaining the executive's privacy at all times.</li></ul>

Executive Assistant We are offering an exciting opportunity for an Executive Assistant in the Health Insurance industry, located in Center City Philadelphia. As an Executive Assistant, you will be expected to handle confidential matters, manage calendars, and prepare various documents while maintaining the highest level of discretion. You will also be responsible for coordinating travel arrangements, executing contracts, and handling other administrative tasks. Responsibilities: • Handle sensitive information with the utmost discretion and confidentiality, ensuring the smooth running of the company's operations• Coordinate and manage schedules, including internal and external appointments, meeting confirmations, and liaising with other assistants• Prepare and draft various documents including Word, Excel, PowerPoint presentations, agendas, reports, and special projects in support of the company's objectives• Respond to detail oriented communications on significant and non-routine matters, exercising judgment on what correspondence to handle independently• Arrange travel itineraries including flights, visas/passports, cars, hotels, and other reservations ensuring smooth and timely travel• Coordinate ongoing group meetings, ensuring all necessary arrangements are made in advance• Execute contracts on behalf of the company, adhering to all relevant procedures and regulations• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with, ensuring accurate and timely communication• Complete detailed corporate expenses, including tracking receipts and reimbursements, ensuring accurate financial records• Maintain and organize files, ensuring easy access and retrieval of information when needed• Manage CRM entries for the detail oriented, ensuring accurate and timely data entry• Respond promptly to emails/texts/phone calls, ensuring effective and efficient communication• Undertake ad hoc projects as required, demonstrating flexibility and adaptability• Represent the company in a positive light through great follow-through skills and sound judgment• Conduct research, collect and analyze information as needed, in advance, to conserve the Executive's time.

Executive Assistant We are looking for a detail-oriented and versatile Executive Assistant to provide essential support to the leadership team of a small family-owned business. This role is ideal for someone who thrives in a collaborative environment and can efficiently handle a variety of administrative and operational tasks. The successful candidate will play a key role in ensuring the smooth day-to-day functioning of the company. Responsibilities: • Coordinate and manage the leadership team's schedules, including appointments, meetings, and calendar updates. • Organize and prepare documents, reports, and presentations for internal and external communication. • Arrange travel plans, including booking flights, accommodations, and creating detailed itineraries. • Serve as a key point of contact between the leadership team and staff, ensuring effective communication and task follow-up. • Plan and execute special projects, such as managing vendors and organizing company events. • Maintain an organized office environment by overseeing supplies and ensuring operational efficiency. • Track and process business expenses, manage invoices, and assist with bookkeeping activities. • Handle sensitive and confidential information with the utmost professionalism and discretion. • Support personal tasks for the leadership team, including managing appointments, personal travel, and household logistics. • Anticipate needs and propose solutions to streamline operations and improve efficiency.