<p><strong>Job Overview</strong>: Our client, a leading organization in the manufacturing industry, is seeking an <strong>Accounts Payable and Payroll Specialist</strong> to join their team. This position is critical in ensuring the accuracy and efficiency of payroll processing, accounts payable management, and project cost allocations. The ideal candidate should have a solid background in payroll and accounts payable functions, preferably in a unionized and project-based environment. Proficiency in ERP software is a significant asset.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p> </p><p><strong>Accounts Payable (AP) Management</strong></p><ul><li>Oversee all aspects of the <strong>accounts payable process</strong> and cash disbursements using ERP software to ensure accuracy and compliance with company policies and procedures.</li><li>Match vendor invoices with purchase orders and receiving reports, ensuring costs are allocated correctly to projects or General Ledger (GL) accounts.</li><li>Prepare and process weekly payments, including checks, wires, and EFTs (electronic funds transfers).</li><li>Perform monthly reconciliations of <strong>accounts payable</strong> and "received but not invoiced" accounts to ensure accuracy and compliance with financial records.</li><li>Manage and reconcile the company’s credit card program, which includes distributing statements to employees, ensuring receipts are provided, and entering transactions into the appropriate GL accounts or projects.</li></ul><p><strong>Payroll Administration</strong></p><ul><li>Process <strong>biweekly payroll</strong> for head office employees (approximately 45–60 staff) and <strong>weekly union payroll</strong> (5–10 unionized employees).</li><li>Accurately calculate union remittances, including dues and benefits, in compliance with union agreements and applicable regulations.</li><li>Allocate employees hours to specific projects, including regular, overtime, and travel hours, while ensuring precise payroll reporting and project costing.</li><li>Administer the company’s benefits program:</li><li>Enroll new hires into the plan and remove former employees in a timely manner.</li><li>Communicate benefits and company policies to new employees during onboarding and ensure accurate setup in the payroll system.</li></ul><p><strong>Reporting and Financial Support</strong></p><ul><li>Prepare and assist the <strong>Chief Financial Officer (CFO)</strong> with ad-hoc financial reports, including freight analysis, headcount summaries, and other special projects as required.</li></ul><p><strong>Other Duties and Responsibilities</strong></p><ul><li>Ensure all policies and procedures related to payroll, accounts payable, and benefits administration adhere to current local regulations and best practices.</li><li>Continuously work on process improvements to streamline Accounts Payable (AP) and payroll functions.</li><li>Support team members and other departments as needed during audits or strategic initiatives.</li></ul><p><br></p>
<p>Our Financial Services client based in London, On is seeking a Financial Reporting Manager to support their finance team on a short-term contract basis. This position will involve a hybrid working arrangement, with 2–3 days onsite. The role requires advanced technical expertise and hands-on experience in financial consolidations and compliance. The ideal candidate will have a proven track record in financial reporting, consolidations, and audits within financial services or a similar industry, exceptional communication skills to interface effectively with auditors and regulatory bodies and be able to work both independently and alongside a team in a dynamic hybrid work environment.</p><p><br></p><p>Key Responsibilities:</p><p>· Perform consolidations for six entities, primarily in Excel, with no intercompany-related issues.</p><p>· Work within Sage 300 for supporting data, while most core consolidation tasks are Excel-based.</p><p>· Provide support in aligning financial reporting and accounting policies to meet US GAAP standards.</p><p>· Serve as a subject matter expert (SME) for OSFI-related compliance and reporting regulations.</p><p>· Collaborate closely with auditors to identify and challenge compliance-related requirements and reporting issues.</p><p>· Assist when required with preparation of MD& A statements along with supporting notes and disclosures.</p><p>· Leverage strong IFRS knowledge to guide the team through adjustments and ensure technical compliance.</p>
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our team on a contract basis in Brantford, Ontario. In this role, you will play a key part in managing financial transactions, ensuring accuracy in payment processing, and maintaining effective communication with customers. This is an excellent opportunity for someone with strong organizational skills and a background in accounts receivable.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and compile payment packages, ensuring all documentation is accurate and complete.</p><p>• Process cash receipts for accounts receivable and support the application of payments.</p><p>• Address customer inquiries by providing copies of invoices and account statements, with no collections involved.</p><p>• Reconcile branch cash, including credit card reports, and perform related financial reconciliations.</p><p>• Follow established manual processes and standard operating procedures to maintain consistency.</p><p>• Provide general administrative support to the finance team as needed.</p>
We are looking for a highly organized and detail-oriented Payroll & Benefits Specialist to join our team in Breslau, Ontario. This role involves managing payroll processes for both salaried and hourly employees, ensuring compliance with legislative requirements, and overseeing pension and benefits administration. The successful candidate will play a key role in maintaining accurate records, generating reports, and supporting the workforce with payroll and benefits inquiries.<br><br>Responsibilities:<br>• Process weekly payroll for salaried and hourly employees, ensuring accuracy and timeliness.<br>• Maintain compliance with legislative requirements in payroll policies and procedures.<br>• Update and manage electronic records, including new employee details, terminations, and changes.<br>• Prepare payroll reports and handle garnishments, remittances, and tax authority inquiries.<br>• Generate employee letters, records of employment, and year-end reconciliations such as T4s.<br>• Administer and manage pension programs, including enrollment, file feeds, and legislative reporting.<br>• Coordinate benefits updates, billing, and reporting using systems like Dayforce.<br>• Conduct information sessions for pension and benefits enrollment, ensuring adherence to policies.<br>• Support annual vacation pay allocation and payout processes.<br>• Stay updated with technical knowledge and attend regular training sessions.
<p>We are looking for an experienced Controller to lead and manage the accounting operations of our client's organization in Waterloo, Ontario. This role requires a proactive individual with a strong background in financial reporting, compliance, and team leadership. The ideal candidate will play a key role in ensuring the accuracy and integrity of our financial data while contributing to strategic planning and decision-making.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the daily operations of the accounting department, including accounts payable, accounts receivable, payroll, and the general ledger.</p><p>• Manage month-end and year-end close processes to ensure timely and accurate preparation of financial statements.</p><p>• Prepare and review financial reports in compliance with applicable accounting standards, ensuring high levels of accuracy.</p><p>• Lead budgeting and forecasting activities by collaborating with finance and executive teams to support organizational goals.</p><p>• Ensure compliance with internal policies and external regulations, coordinating with auditors for internal and external audits.</p><p>• Identify opportunities for process improvement within the accounting function and implement solutions to enhance operational efficiency.</p><p>• Supervise, train, and mentor accounting staff, fostering a collaborative team environment.</p><p>• Analyze financial trends and provide insights to support strategic decision-making.</p><p>• Manage cash flow and daily banking operations to ensure optimal financial management.</p>
<p>We are looking for a highly skilled Data Scientist to join our team on a long-term contract basis. Based in Ontario, this role focuses on leveraging statistical and machine learning techniques to provide insights into market trends and business performance. The ideal candidate will have a strong background in data science and analytics, coupled with hands-on experience in Python and other relevant tools.</p><p><br></p><p>Responsibilities:</p><p>• Develop and implement statistical models to analyze market data and align it with sales and inventory performance.</p><p>• Conduct hands-on data analysis using Python, ensuring clarity and precision in modeling techniques.</p><p>• Evaluate and enhance model performance by tracking relevant metrics and identifying opportunities for improvement.</p><p>• Collaborate with cross-functional teams to support and refine the organization’s analytical strategy.</p><p>• Utilize tools such as Jupyter, Alteryx, and low-code BI platforms to streamline data workflows and reporting.</p><p>• Apply machine learning methodologies to solve business problems, focusing on exploratory and predictive analytics.</p><p>• Interpret complex datasets to provide actionable insights for decision-making processes.</p><p>• Ensure data quality and integrity throughout the modeling and analysis lifecycle.</p><p>• Stay updated on emerging trends and advancements in data science and analytics to drive innovation.</p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a contract basis in Cambridge, Ontario. In this role, you will play a key part in ensuring accurate and timely processing of invoices and expense reports across multiple locations. This part-time position requires a commitment of 4 to 5 hours daily, offering an excellent opportunity to contribute to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Process accounts payable invoices for multiple locations, including manufacturing sites, a distribution centre, and the head office.<br>• Accurately enter and match invoices within the organization's accounting system.<br>• Print purchase orders associated with entered invoices and ensure proper approvals are obtained.<br>• File paid invoices and supporting documentation in an organized manner.<br>• Review submitted expense reports for errors or missing information before entering them into the system.<br>• Respond promptly and professionally to supplier inquiries regarding payments or account details.<br>• Reconcile supplier statements with system records, identifying and following up on any missing invoices.<br>• Ensure compliance with company policies and procedures while maintaining a high level of accuracy in all tasks.
We are looking for a detail-oriented Accountant to join our team in Ingersoll, Ontario, on a contract basis. In this role, you will handle a variety of accounting tasks, including payroll processing, journal entries, and account reconciliations. This is an excellent opportunity for a motivated individual with at least two years of experience to contribute to a small, collaborative team in a manufacturing environment.<br><br>Responsibilities:<br>• Prepare and post journal entries to ensure accurate financial records.<br>• Conduct account reconciliations and analyses to maintain the integrity of financial data.<br>• Generate and review various financial reports to support decision-making processes.<br>• Process hourly payroll for a workforce of fewer than 50 employees using ADP Workforce Now.<br>• Utilize Microsoft AX ERP system to manage financial transactions and reporting.<br>• Collaborate with a small accounting team to ensure seamless departmental operations.<br>• Maintain compliance with organizational and regulatory accounting standards.<br>• Leverage intermediate Microsoft Excel skills for data analysis and reporting tasks.
<p><strong>Customer Service Representative– Agricultural Industry</strong></p><p>Are you passionate about supporting customers and making a positive impact in the agricultural industry? Our client is looking for a <strong>Customer Service Representative </strong>who thrives in a customer-centric environment and has a knack for problem-solving. If you have prior experience in customer service and a keen interest in agriculture, we’d love to hear from you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Be the primary point of contact for customers via phone, email, or in-person interactions.</li><li>Provide timely, professional responses to inquiries about products and services.</li><li>Input customer orders </li><li>Proactively suggest and implement process improvements to enhance customer service and operational efficiency.</li><li>Develop and demonstrate a deep understanding of our products</li><li>Work closely with internal teams, including sales, production, and quality assurance, to optimize customer experiences.</li><li>Identify opportunities to enhance customer service processes and implement solutions to improve satisfaction and efficiency.</li></ul><p><br></p><p><br></p>
We are looking for an experienced Controller to join our team in Guelph, Ontario. In this role, you will oversee all aspects of financial management, including reporting, budgeting, compliance, and internal controls. Your expertise will play a critical role in ensuring the company's financial health and supporting strategic decision-making.<br><br>Responsibilities:<br>• Prepare accurate and timely financial statements in line with Canadian accounting standards, including income statements, balance sheets, and cash flow reports.<br>• Analyze financial results to identify trends and variances, providing actionable insights for strategic planning.<br>• Ensure compliance with legal and regulatory requirements by managing external audits and submitting all necessary filings.<br>• Collaborate with department leaders to develop annual budgets and monitor performance against financial goals.<br>• Implement and maintain robust internal control systems to safeguard company assets and ensure accurate reporting.<br>• Lead and mentor the accounting team, fostering growth and a collaborative work environment.<br>• Optimize cash flow operations by managing working capital, accounts receivable, and accounts payable.<br>• Develop long-term financial models to forecast company performance and support growth initiatives.<br>• Identify opportunities for process improvements and leverage technology to enhance financial operations.<br>• Partner with leadership to evaluate capital investments and ensure efficient resource allocation.
<p>We are looking for an experienced Business Analyst to join our team in Ontario. In this long-term contract position, you will play a pivotal role in transforming raw data into actionable insights that drive strategic decisions. If you have a passion for analytics and a strong background in working with data tools, we want to hear from you.</p><p><br></p><p>Responsibilities:</p><p>• Perform detailed data assessments to identify gaps and align business needs with available datasets.</p><p>• Design and develop integrated datasets by consolidating information from over 20 internal and external sources.</p><p>• Collaborate with technical teams and business leaders to ensure data solutions meet strategic objectives.</p><p>• Translate complex data into clear, actionable insights for stakeholders.</p><p>• Utilize tools such as Google BigQuery, Power BI, and Alteryx to clean, analyze, and visualize data.</p><p>• Support customer and competitive analytics initiatives to enhance decision-making processes.</p><p>• Ensure data accuracy and integrity throughout all stages of data handling.</p><p>• Document processes and methodologies for data validation and transformation.</p><p>• Stay updated on industry trends to recommend innovative data solutions.</p>
We are looking for an experienced Controller to oversee and enhance the financial operations of our organization in Guelph, Ontario. The ideal candidate will bring a strategic mindset, a strong grasp of financial processes, and the ability to assess how all aspects of the business impact overall profitability. With a proven track record in managing financial performance, you will play a key role in driving organizational success.<br><br>Responsibilities:<br>• Oversee daily financial operations, including accounts payable, accounts receivable, and general accounting functions.<br>• Ensure accurate and timely preparation of financial statements and reports in compliance with IFRS standards.<br>• Lead the budgeting and forecasting processes to support strategic planning and business objectives.<br>• Manage period-end closing activities to ensure thorough and accurate financial reconciliations.<br>• Coordinate and support internal and external audit activities to maintain compliance with SOX requirements.<br>• Develop and implement financial controls and processes to safeguard company assets and improve efficiency.<br>• Conduct financial analysis to identify opportunities for cost savings and performance enhancements.<br>• Collaborate with leadership to provide insights and recommendations on financial strategies and business opportunities.<br>• Maintain and optimize accounting software systems to ensure seamless financial operations.<br>• Train and mentor the finance team to foster growth and ensure operational excellence.
<p>We are looking for an experienced EHS Specialist to lead and oversee workplace safety initiatives within our organization. This position will play a pivotal role in ensuring compliance with health and safety regulations while fostering a culture of continuous improvement and employee engagement. If you have a strong background in safety management and a passion for creating safe work environments, we invite you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Conduct daily safety inspections to identify hazards and coordinate prompt corrective actions.</p><p>• Develop, implement, and maintain comprehensive safety policies, procedures, and training programs that align with regulatory requirements and company goals.</p><p>• Perform regular site audits, risk assessments, and investigations, utilizing methodologies such as root cause analysis to address issues.</p><p>• Ensure all staff certifications in areas such as First Aid, Lockout, and Crane operations are up to date.</p><p>• Plan, deliver, and coordinate health and safety training sessions, including sourcing external trainers when necessary.</p><p>• Analyze safety performance data and trends, presenting actionable recommendations to leadership for improvement.</p><p>• Collaborate with production and engineering teams to evaluate risks associated with equipment and process changes.</p><p>• Oversee ergonomics programs and industrial hygiene assessments, including air and noise monitoring.</p><p>• Act as the primary representative during inspections, audits, and interactions with regulatory bodies.</p><p>• Manage claims and support early and safe return-to-work initiatives in partnership with HR.</p>
<p>Robert Half is excited to partner with a leading organization in Waterloo to find a meticulous and detail-oriented <strong>Accounts Payable Specialist</strong>. This is an excellent opportunity for skilled finance professionals to join a dynamic team and make a lasting impact. If you have a strong background in accounts payable, exceptional organizational skills, and enjoy working in a fast-paced environment, we want to hear from you!</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and verify invoices for accuracy, proper approvals, and compliance with company policies.</li><li>Review and reconcile intercompany statements and respond to inquiries in a timely and professional manner.</li><li>Maintain accurate and organized records for all accounts payable transactions.</li><li>Match purchase orders, packing slips, and invoices to ensure accuracy and resolve discrepancies with the purchasing or operations teams.</li><li>Code or verify invoice coding to appropriate general ledger accounts and cost centers.</li><li>Prepare and process electronic payments, cheques, and wire transfers in accordance with company policies.</li><li>Monitor aging reports and maintain accurate AP records and vendor files.</li><li>Respond to vendor inquiries and resolve payment or invoice issues promptly and professionally.</li><li>Ensure compliance with company policies, accounting standards, and audit requirements.</li><li>Collaborate with departments such as procurement, inventory, and production to ensure accurate financial data.</li><li>Support internal and external audits as needed.</li><li>Recommend and implement improvements to AP processes and controls.</li><li>Assist with additional duties as assigned by the management team.</li></ul><p><strong>Month-End Duties:</strong></p><ul><li>Perform monthly reconciliation and ensure proper matching of receipts and invoices.</li><li>Reconcile the Accounts Payable sub-ledger to the General Ledger, identifying and resolving discrepancies.</li><li>Complete and prepare intercompany reconciliations, ensuring alignment across entities.</li><li>Assist with accruals and provide necessary documentation to support accurate financial reporting during month-end close.</li></ul>
